(Office, land, warehouse) This guide provides a comprehensive overview of the process, including step-by-step instructions, essential checklists, and procedures for facility handover and company cancellation.
Login to Portal 360
Click on company service and select facility clearance
Fill in your details & submit your request
Upon approval, you will receive the "Assets Movement Form" by email
Remove all items & return the facility to its original state. RAKEZ will conduct an inspection
Pay the invoice sent to your primary email
Once the inspection is complete, you will receive the facility clearance invoice
Make the necessary payment
De-registration Certificate
Important Note : 1. Customers with offices , you may apply for deregistration on poral directly 2. for Warehouse, hand customers please contact your Key Account Manager
Step 1: Facility Clearance
Facility clearance form.
Security permit - asset movement.
Clearance from Etihad Electricity and Water Authority (Etihad WE/UTICO)
NOC from RAK customs. (to obtain the NOC, yot need to have this form signed and sealed by RAKEZ, the submit it to RAK Customs).
Telecommunications provider clearance (Etisalat/Du) in case you have a direct connection.
Environmental protection and development authority (EPDA) clearance for clients with EPDA license.
Clearance from Civil Defense.
PSD clearance is required if the client has a existing agreement with the Public Service Department.
Bank clearance for companes with outstanding mortgage/sectrity interests.
Step 2: License Cancellation
After handing over the facility to RAKEZ, you can submit the de-registration service request through Portal 360 to officially cancel the company.
1. Company shareholders' resolution, signed by all the shareholders or their authorized representative having a valid power of attorney. In case the shareholder is a corporate entity, another resolution from the corporate shareholder authorising the deregistration.
Note: Resolution attestation is needed for parent companies as below:
UAE-based parent companies: notarized by UAE notary public
Non-UAE parent companies: notarized and legalized up to the UAE embassy level
Click below to access templates of resolution: 1. Shareholders resolution template 2. Corporate resolution template.
2. Resignation/termination letter of the general manager, acknowledging receipt of all dues from the company. Click here to access the template.
3. Termination of the local service agency agreement in case client has appointed local service agent for their company. (if applicable)
Important note: In certain situations, RAKEZ may require the appointment of a liquidator for the seamless liquidation process of your company. This request aligns with our commitment to ensuring a transparent and lawful closure, meeting regulatory standards and safeguarding the interests of all parties involved.
The below requirements must be submitted by the liquidator: a. Liquidator's report along with company financial statement. b. Copy of the resolution of the general assembly meeting for dissolution of the company and appointment of the liquidator and its renumeration. Please refer to your company MOA regarding regulation for invitation of general assembly meeting and adhere to proceure mentioned in it. c. Liquidators confirmation for their appointment. d. 45 days newspaper publication in two daily local newspapers (English and Arabic).
Additional requirements for Shareholders holding valid Authorised Representatives (PORs):
Power of Attorney (if represented by an attorney) with a valid passport copy or Emirates ID.
The POA must be notarized by a notary public in the UAE or notarized and legalized up to the level of the UAE embassy from the country where it was issued. For assistance in attestation, please contact RAKEZ Value Added Services at vas@rakez.com.
Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua